FREQUENTLY ASKED QUESTIONS

​​​​​​​Abstract Submission
CME-CPD Accreditation
Congress Venue and Directions
Hotel Accommodation
Invitation Letters and Visa Applications
Registration

Abstract Submission

If I submit an abstract do I have to attend the Meeting?
All accepted abstracts are scheduled in the Scientific Programme either as Oral or Poster presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Programme.  

I have submitted an abstract, when will I know if it has been accepted?
Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline 

How can I make changes to an abstract I have already submitted?
Please send details of any submitted abstracts changes via the contact us form on this website.

My abstract has been accepted but I do not have a copy. Are you able to send one to me?
Copies of your submitted abstracts can be sent to you by email. Please contact us via the contact us form on this website for further details.​​​

CME-CPD Accreditation​

Is the Meeting CME accredited?
Once the Scientific Programme has been finalised, an application for CME credits will be made. Further details will be published on the Meeting website as soon as they are available.

How can I claim my CME credits after the Meeting?
You may receive your CME Certificate of Attendance ​ online immediately following the Congress. Please approach the Registration Desk on site for further information. Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity.

Meeting Venue and Directions​

Where is the Meeting taking place?
The Meeting will take place at the The Scottish Exhibition and Conference Centre (SECC)
Glasgow, Scotland G3 8YW
www.secc.co.uk

How do I get from the Airport to the Meetin Venue?

For updated and detailed information on public transportation please visit the official Airport website: http://www.glasgowairport.com/

Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?

For up-to-date tourist information including public transport information and maps, please visit the city's official website for more informationhttp://peoplemakeglasgow.com/

Hotel Accommodation​

How can I find out information about hotels and their rates?
Kenes International is offering EHMTIC 2016 participants specially reduced rates for various hotels in Glasgow. 
Information, pictures, location and rates are available on the hotel accommodation page​.

How can I book my room and should I pay in advance?
In order to book a room, please book online. A deposit payment of 1 night is requested in order to confirm the booking, and the balance payment is payable until 3 weeks prior to arrival. Please note that full payment is required before arriving in Glasgow.

Will I receive a hotel confirmation?
Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.

Can I book a hotel room without registering for the Congress?
Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel available on the website via the hotel accommodation page.

How can I book rooms for a group?
For group booking (10 rooms and more) please contact us via the contact us form on this website.
Different payment and cancellation conditions apply.​​

Invitation Letters and Visa Applications​​

How do I apply for a visa ?
Visa regulations depend on your nationality and country of origin. To find out if you need to obtain a visa, please click he​re​. For the most updated information regarding visa requirements, we do suggest you contact your local consulate for full and official instructions on the specific visa regulations and application procedures that apply to you. 

Where can I get a Meeting invitation letter so that I can apply for a visa?
Please send a request for an official invitation letter via the contact form​ on this website. Please make sure to send us your full name (as printed in your passport), full postal address and passport number. An official invitation letter will be created and sent to you by e-mail within 3 working days.

Is it possible to send an official invitation letter directly to my local ​Consulate?
Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.

Reg​istration​​​​

How do I register for the Meeting?
In order to register for the Meeting, please register online.

How can I pay the registration fees?
Payment of registration fees can be made by credit card or bank transfer. For full details please click here.

Can I receive an invoice under the sponsoring Company/ Hospital's name?
Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the registration department via the contact us form on this website -specifying the services requested and full address of the sponsoring company. 

Can I register for the Meeting without paying?
Yes, but your registration will be confirmed only when full payment is received. 

Can I register before the early fee deadline and pay later?
In order to benefit from the early fee registration discount, payment must be received before the deadline.

Can I register on site?
Yes. Onsite registration is available during the Congress days. Onsite fees will apply.

What does my registration fees include?
For full detailed entitlements, please check the registration page​.

Will I receive a confirmation letter after I have finished registering?
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed.


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